Now is a good time to assess your security protocols for the new year. Here are six questions to ponder that will help make your visitor sign-in process as effective as possible.
- Is your visitor management system located strategically?
It is important to determine the correct location for your visitor management system. It should be positioned at an entrance near visitor parking or the main lobby. - Are your employees trained on your company’s visitor security policies?
Comprehensive training should be done not only for those who use the system to issue visitor badges, but for all employees as well. They should be aware of the company’s visitor security policies and understand why the policies are in place. - Does your facility offer appointment-based visits?
Appointment-based visits help with security because the person at the front desk is aware a visitor is expected. - Do your visitors get a visitor badge?
Once the visitor arrives, a visitor badge should be created by you and worn by the visitor. - Do your visitors know what is expected of them when they are in your facility?
Having a Visitor Agreement/Limited Liability Statement on the visitor badge allows the organization to clearly state what is expected of the visitor while on their grounds. This statement could include everything from protecting trade secrets within the facility to declaring to what extent the organization is liable for any injury while on the grounds. - Do you require visitors to check out when they leave?
Visitors should be required to check out before they leave. It is just as important to know when a visitor leaves as when they arrive. Having visitors check out is an important aspect of knowing who is in your building at any given time, which is the main tenet of all visitor management systems
If this makes sense to you, then contact us using the form below for information about how to improve your visitor security protocol.
It’s easy and free to activate this feature. Simply call us and ask for “Red Flag, No Badge” to be turned on. Once it’s on, the above pop-up will come up when a red flagged visitor comes back. No badge will print and the attendant will need to follow the facility’s policy for handling red flagged visitors.