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What Visitor Information do I Need to Collect at My Office Building?

building security, facility security, visitor management
THRESHOLD has been designing and producing visitor badges for companies across America since 2003. Since our specialty is visitor badges and visitor management software, we’ve seen our fair share of custom ideas from customers. Therefore, we’re ready to help design badge templates for companies whenever they ask “what visitor information should my badge capture?”
As Security Directors consider what types of information their organization needs to know, there may be additional information they want to know. But those wants should be weighed against how sensitive the visitor data is and the time it takes to process visitors.

Here is a list of information many companies capture with their visitor management system, followed by how it might appear in a visitor badge:

  • First and last name.
  • The time the visitor arrived.
  • Who the visitor is there to see.
  • If the visitor is a vendor, his or her company affiliation.
  • The visitor’s destination. This could be a floor number, room number, department, and/or building.
  • The type of visitor. The guest could be designated as Family, Vendor, Contractor, Volunteer, or just a general Visitor.
  • Their expected duration of visit.
  • A photo of the visitor.
visitor badge, visitor pass, visitor I.D.
A typical badge from our eVisitor Software displays many key pieces of information about a visit.

eVisitor Software is a stand-along visitor management systems that can affordably increase your facility security and help you always know who is in your building. eVisitor makes it easy for facilities to log, identify, track, and run reports on visitors. Watch this video to learn more, then request a free demo today!

Picture of Paul Kazlauskas

Paul Kazlauskas

Paul joined THRESHOLD in 2001 after graduating from Bryant University. After a few years in the Sales Department, Paul transitioned to the Marketing Team in 2005. Over the years, Paul has worked on developing & launching new products, been the designer of customer communication emails, and launched numerous web sites for the Threshold product line. A native of Connecticut, Paul enjoys outdoor activities like kayaking, golfing & hiking, as well as spending time with his son.
Picture of Paul Kazlauskas

Paul Kazlauskas

Paul joined THRESHOLD in 2001 after graduating from Bryant University. After a few years in the Sales Department, Paul transitioned to the Marketing Team in 2005. Over the years, Paul has worked on developing & launching new products, been the designer of customer communication emails, and launched numerous web sites for the Threshold product line. A native of Connecticut, Paul enjoys outdoor activities like kayaking, golfing & hiking, as well as spending time with his son.

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      The Red Flag feature has been improved! Now you can set your system to not print a badge for any visitor record that has been previously marked with a Red Flag. The attendant will be prompted to redirect the visitor according to your security protocol.

      Special New Feature: Red Flag, No Badge

      Flag alertsIt’s easy and free to activate this feature. Simply call us and ask for “Red Flag, No Badge” to be turned on. Once it’s on, the above pop-up will come up when a red flagged visitor comes back. No badge will print and the attendant will need to follow the facility’s policy for handling red flagged visitors.

      The flags and notes only show to the desk attendant, not the visitor. 

      Please contact eVisitor Support with any questions on how to use Flags in your system. 

      If you have seen a special offer in our advertising, mailings, or emails, this is the area to enter the Promo Code to receive that offer. After you’ve entered the Promo Code, click “Update cart” for the code to take effect. If you have any questions, please call 1-800-243-1969.